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Tempo Timesheet Integration

Overview

The Tempo Timesheet integration bridges time tracking and absence management by automatically creating Out of Office rules when users plan time off in Tempo Timesheets or Tempo Planner. This integration ensures that scheduled PTO, sick leave, and other internal time entries automatically trigger appropriate absence coverage in Jira, maintaining project continuity while simplifying absence management.

Understanding Tempo Integration

Integration Architecture

Tempo Products Supported:

  • Tempo Timesheets: Time logging and planning interface for individual time tracking

  • Tempo Planner: Resource planning interface with team-wide capacity management

  • Both Supported: Integration works with either or both Tempo products

Integration Flow:

  1. Tempo Integration Workflow:
  2. ┌─────────────────┐ ┌──────────────────┐ ┌─────────────────┐
  3. │ Tempo Timesheets│───▶│ Out of Office │───▶│ Jira Project │
  4. │ Internal Issues │ │ Assistant │ │ Absence Rules │
  5. │ (PTO, Sick) │ │ API Integration │ │ │
  6. └─────────────────┘ └──────────────────┘ └─────────────────┘
  7. │ │ │
  8. │ ▼ │
  9. │ ┌──────────────────┐ │
  10. └──────────────│ User Templates │──────────────┘
  11. │ Configuration │
  12. └──────────────────┘

Key Integration Features

Automatic Rule Creation:

  • Plan Detection: Monitors Tempo for time planned on designated internal issues

  • Rule Generation: Creates Out of Office rules based on planned time entries

  • Template Application: Uses user-configured templates for rule parameters

  • Real-time Sync: Updates rules when Tempo plans are modified or deleted

Flexible Time Handling:

  • Partial Day Support: Rules reflect exact hours planned (e.g., 9:00 AM - 12:00 PM)

  • Full Day Recognition: Plans of 8+ hours trigger all-day absence rules

  • Multi-day Planning: Extended plans create rules spanning multiple days

  • Plan Stacking: Multiple plans on same day merge into continuous blocks

Prerequisites and Requirements

System Requirements

Tempo Installation:

  • Tempo Timesheets or Tempo Planner installed in Jira Cloud

  • Active Tempo License: Valid Tempo subscription

  • API Access: Tempo API token access for administrators

  • Internal Issues: Configured internal issues for time-off tracking

Permission Requirements:

  1. Required Permissions:
  2. Administrator Level:
  3. ✅ Tempo API token creation
  4. ✅ Out of Office Assistant admin access
  5. ✅ User administration permissions
  6. ✅ Global settings configuration
  8. User Level:
  9. ✅ Tempo Timesheets/Planner access
  10. ✅ Out of Office Assistant user access
  11. ✅ Time planning permissions
  12. ✅ Template configuration access

Tempo Configuration Prerequisites

Tempo Config steps.jpg

Internal Issues Setup:

  • PTO Issues: Internal issues for vacation/personal time off

  • Sick Leave Issues: Internal issues for sick time tracking

  • Training Issues: Internal issues for training/development time

  • Other Categories: Any additional internal time-off categories

Team Configuration:

  • Tempo Teams: Users must be assigned to Tempo teams

  • Team Access: Only team members can access integration features

  • Internal Issue Access: Team-based access to relevant internal issues

Integration Status: ✅ PREPARED
Next Steps: Tempo Timesheet Integration - Admin Setup