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Out of Office Rules with Plan in Timesheets

Time you plan in Tempo can create your Out of Office rules for you, so an absence you have already booked does not have to be entered a second time in Jira. Out of Office reads planned time from Tempo Timesheets and Tempo Planner through one integration. This page describes the rules a plan produces and how to read them. To make the plan itself, see Out of Office rules with Plans in Tempo Planner.

Only planned time creates rules. Time you log in Tempo Timesheets against an absence work item does not.

How many rules one plan creates

A plan does not create a single rule. It creates one rule for every rule template configured against the plan item you chose. Each of those rules inherits its own template's spaces, coverers, approver coverers and message, so a plan item carrying four templates turns one plan into four rules with four different scopes.

To see how many rules to expect before you plan, open Out of Office Assistant, select My Integrations, then Configure on the Tempo Planner card. The Tempo Planner Integration page that opens lists every absence work item with the templates attached to it.

How much of the day a rule covers

The length of the plan decides this, not the kind of absence. A plan of eight hours or more per day produces rules that cover the whole day: the Schedule column reads the dates followed by All day, with no times.

A plan that runs over several days produces one rule per template covering the whole range, not one rule per day. A two day vacation plan on a plan item with four templates produces four rules, each reading Aug 13, 2026 → Aug 14, 2026 All day.

Whatever the plan, the Schedule column states exactly what each generated rule covers, so read it once the plan is saved. Its times are read in the affected person's Jira profile timezone, which means a plan made by a colleague in another region begins and ends at their local time rather than yours. See Timezone Selection.

More than one plan on the same day

Tempo lets you add a second plan to a day that already carries one, and Out of Office does not discard it. A three hour plan added to a day that already holds an eight hour plan still produces its own rules, one per template, listed alongside the full day ones. The full day rules are not shortened or removed by the extra plan.

For the day the two share, the full day rule takes precedence over the shorter one. Rules that overlap another rule are marked with a warning triangle beside their Space/JQL value, so the list shows you where this has happened. Rule Priority and Conflict Resolution covers the order the app applies when rules overlap.

Finding the rules a plan created

Generated rules are listed on the My Rules tab under Current rules. The Creator column carries the Tempo icon in place of your avatar, which is how you tell a rule an integration made from one you made by hand. Rules whose start date is still ahead show the status Scheduled.

If a plan you have just saved or changed is not reflected in the list, select Reload. Rules an integration created that have since ended are kept in a separate Past integration rules table, below Current rules and Expired rules.