Meeting Templates

NASA provides 11 pre-configured meeting templates that define the agenda structure, default questions, and recommended duration for a new meeting stream. Select a template during stream creation to start with a ready-made configuration, then customize it to fit your team's workflow.

Template selection screen when creating a new meeting stream

Template Overview

The following table lists every available template, its meeting type, and the default duration.

Daily Standup is the only Standup-type template. All other templates create Team Meeting streams. The Blank Team Meeting template starts with no pre-configured questions so you can define the agenda from scratch.

Template Details

Daily Standup

Short daily synchronization for team alignment.

Default questions:

1. What was done yesterday

2. What has to be done

3. Identify Blockers

Default duration: 15 minutes

Strategic Planning

Analyse project progress and define strategic next steps.

Default questions:

1. Explain the Topic (10 min)

2. Strengths Analysis (5 min)

3. Weakness Analysis (5 min)

4. Opportunity Analysis (5 min)

5. Threat Analysis (5 min)

6. Set Strategic Objectives (10 min)

7. Allocate Resources (10 min)

8. Define Key Performance Indicators (KPIs) (10 min)

Default duration: 60 minutes

One-on-One

Private discussion between two people to review progress and challenges.

Default questions:

1. Discuss Workload and Challenges (10 min)

2. Provide Personalized Feedback (10 min)

3. Define Future Goals (10 min)

4. Address Concerns (10 min)

5. Next Steps (First Things First) (5 min)

Default duration: 45 minutes

Release Planning

Outline upcoming release goals, features, timelines, and risks.

Default questions:

1. Define Release Goals (10 min)

2. Identify High-Priority Features (20 min)

3. Assign Timelines and Resources (20 min)

4. Risk Assessment (10 min)

Default duration: 60 minutes

Project Kickoff

Align the team on new project objectives and approach.

Default questions:

1. Define Project Objectives and Scope (10 min)

2. Introduce Team Members and Roles (10 min)

3. Outline Timelines and Milestones (30 min)

4. Communication Plan (5 min)

5. Q&A Session (5 min)

Default duration: 60 minutes

Sprint Retrospective

Reflect on the previous sprint to identify what went well and what can improve.

Default questions:

1. What Went Well (15 min)

2. What Didn't Go Well (15 min)

3. Improvement Actions (10 min)

4. Finalize Action Items (5 min)

Default duration: 45 minutes

Sprint Planning

Define sprint goals, tasks, and priorities for the next iteration.

Default questions:

1. Review Product Backlog (5 min)

2. Select User Stories for Sprint (10 min)

3. Break Down Stories into Tasks (30 min)

4. Estimate Effort and Assign Responsibilities (10 min)

5. Set Sprint Goals (5 min)

Default duration: 60 minutes

Sprint Review

Demonstrate completed work to stakeholders and collect feedback.

Default questions:

1. Demonstrate Completed Work (30 min)

2. Collect Stakeholder Feedback (15 min)

3. Update Product Backlog (15 min)

Default duration: 60 minutes

Backlog Refinement

Prioritize and clarify backlog items to improve sprint readiness.

Default questions:

1. Review Backlog Items (15 min)

2. Clarify Requirements and Acceptance Criteria (15 min)

3. Estimate Story Points (15 min)

4. Prioritize and Reorder Items (15 min)

Default duration: 60 minutes

Brainstorming

Generate creative ideas and solutions collaboratively.

Default questions:

1. Define Problem / Opportunity / Goal (10 min)

2. Brainstorm the Ideas (30 min)

3. Discuss and Refine Ideas (15 min)

4. Prioritize Actionable Items (5 min)

Default duration: 60 minutes

Blank Team Meeting

Start with an empty agenda and define custom questions with individual time allocations. Use this template when none of the pre-configured templates match your meeting format.

Selecting a Template

To create a new stream with a template:

1. Open the NASA app from the Jira sidebar.

2. Click Add New Stream in the left navigation.

3. On the first wizard screen, select a template from the Meeting Template dropdown.

4. Choose a Jira board for the stream.

5. Review and customize the pre-loaded questions.

6. Configure participants and schedule.

7. Save to create the stream.

Changing the Template on an Existing Stream

To apply a different template to an existing stream:

1. Navigate to the stream's Settings tab.

2. Open the General section.

3. Select a new template from the template dropdown.

4. Confirm the change. This replaces the current questions and updates the stream name.

5. Save changes.

Customizing After Selection

Every template is a starting point. After selecting a template, you can customize:

• Questions - add, edit, remove, or reorder using drag-and-drop

• Time allocations - adjust the duration for each question

• Participants - configure who can update during meetings

• Schedule - set meeting days, time, and recurrence interval

Related Pages

• Meeting Types - differences between Standup and Team Meeting formats

• Stream-Based Workflow - how streams organize the meeting lifecycle

• Getting Started - step-by-step guide to creating your first stream

• General - stream-level settings including template selection

• Meeting Settings - overview of all settings categories