Meeting Templates

NASA provides pre-configured meeting templates to help teams quickly set up streams for common agile ceremonies. Select a template during stream creation to automatically configure appropriate questions, time allocations, and meeting settings.

Metting Templates

Available Templates

Daily Standup

Quick daily synchronization for team alignment.

Default Questions:

1. What was done yesterday

2. What has to be done

3. Identify Blockers

Recommended Duration: 15 minutes

Strategic Planning Meeting

Analyse project progress and define strategic next steps

Default Questions:

1. Explain the Topic - 10 mins

2. Strengths Analysis - 5 mins

3. Weakness Analysis - 5 mins

4. Opportunity Analysis - 5 mins

5. Threat Analysis - 5 mins

6. Set Strategic Objectives - 10 mins

7. Allocate Resources - 10 mins

8. Define Key Performance Indicators (KPIs) - 10 mins

Recommended Duration: 60 minutes

One-on-One Meeting

Private discussion between two people to review progress and challenges

Default Questions:

1. Discuss Workload and Challenges - 10 mins

2. Provide Personalized Feedback - 10 mins

3. Define Future Goals - 10 mins

4. Address Concerns - 10 mins

5. Next Steps (First Things First) 5 mins

Recommended Duration: 45 minutes

Release Planning Meeting

Outline upcoming release goals, features, timelines and risks

Default Questions:

1. Define Release Goals - 10 mins

2. Identify High-Priority Features - 20 mins

3. Assign Timelines and Resources - 20 mins

4. Risk Assessment - 10 mins

Recommended Duration: 60 minutes

Project Kickoff Meeting

Align team on new project objectives and approach.

Default Questions:

1. Define Project Objectives and Scope - 10 mins

2. Introduce Team Members and Roles - 10 mins

3. Outline Timelines and Milestones - 30 mins

4. Communication Plan - 5 mins

5. Q&A Session - 5 mins

Recommended Duration: 60 minutes

Sprint Retrospective Meeting

Reflect on the previous sprint (what went well, what could be improved)

Default Questions:

1. What Went Well - 15 mins

2. What Didn't Go Well - 15 mins

3. Improvement Actions - 10 mins

4. Finalize Action Items - 5 mins

Recommended Duration: 45 minutes

Sprint Planning Meeting

Define sprint goals, tasks, and priorities for the next iteration

Default Questions:

1. Review Product Backlog - 5 mins

   Select User Stories for Sprint - 10 mins

   Break Down Stories into Tasks - 30 mins

   Estimate Effort and Assign Responsibilities - 10 mins

   Set Sprint Goals - 5 mins

Recommended Duration: 60 minutes

Sprint Review Meeting

Demonstrate completed work to stakeholders and collect feedback

Default Questions:

1. Demonstrate Completed Work - 30 mins

2. Collect Stakeholder Feedback - 15 mins

3. Update Product Backlog - 15 mins

Recommended Duration: 60 minutes

Backlog Refinement Meeting

Prioritize and clarify backlog items to enhance sprint readiness

Default Questions:

1. Demonstrate Completed Work - 30 mins

2. Collect Stakeholder Feedback - 15 mins

3. Update Product Backlog - 15 mins

Recommended Duration: 60 minutes

Brainstorming Meeting

Generate creative ideas and solutions collaboratively

Default Questions:

1. Define Problem / Opportunity / Goal - 10 mins

2. Brainstorm the Ideas - 30 mins

3. Discuss and Refine Ideas - 15 mins

4. Prioritize Actionable Items - 5 mins

Recommended Duration: 60 minutes

Using Templates

During Stream Creation

1. Click Create Stream from the Streams Overview

2. On the first wizard screen, select your desired template

3. Choose your Jira board

4. Review and customize the pre-loaded questions

5. Configure participants and schedule

6. Save to create your stream

Changing Templates for Existing Streams

1. Navigate to stream Settings → General

2. Select a new template from the dropdown

3. Confirm to update questions and settings

4. Save changes

Note: Changing templates updates the stream name and replaces existing questions.

Customizing Templates

While templates provide a starting point, you can fully customize:

• Questions: Add, edit, remove, or reorder using drag-and-drop

• Time Allocations: Adjust duration for each question

• Meeting Type: Switch between Standup and Team Meeting

• Participants: Configure who can update during meetings

Non-Weekly Scheduling

For meetings that don't follow weekly patterns:

1. Select "Repeats every X weeks" in Time & Date settings

2. Set the interval (e.g., every 2 weeks for sprint ceremonies)

3. Configure start date if scheduling for future

This flexibility supports various agile cadences beyond daily standups.

Best Practices

• Start with Templates: Use pre-configured settings as a baseline

• Customize for Your Team: Adapt questions to match your workflow

• Review Regularly: Update templates as team needs evolve

• Consistent Naming: Templates auto-name streams for easy identification