​Navigate to Tempo Timesheets and the day of your plan

1. Click on Plan Time

Out of Office Assistant is integrated with Tempo Plans. You can make use of this entity with Tempo Timesheets whenever you select the option of Planning Time instead of Logging Time.

2. Select the internal issue in the Plan Time form

Search for the internal issues that you have configured for your user. In this example, we will select II-1: Vacation

3. Check the Period option

If your plan will have a duration of multiple dates, make sure to check the Period option below the Description of the plan.

If your plan will be for just one day, leave this option unchecked.

4. Select your End Date

Together with the initial date, this will define the Start and End Date of the connected Out of Office rules.

In this case, we'll pick July 31st, 2023

5. Define the Duration of the Plan

Tempo Timesheets doesn't have a predefined duration of your plans.

It's very important to pick the right time, as this will have a consequence on the duration of the Out of Office rules and Out of Office events, including reassignments.

• When plans are 8 hours or longer, Out of Office rules will be active for 24 hours (from 00:00 until 23:59)

• When plans are shorter than 8 hours, Out of Office rules will be active for the exact time defined in the plan.

6. Define exact times

If your plan is for less than 8 hours, make sure to define the exact From and To times.

7. See your Plan

8. Find the Out of Office rules for that plan

Back to Out of Office Assistant, you will see that the plans have generated one rule for each of the templates mapped to the internal issue to which the plan was added.

Rules generated with Tempo plans are displayed in a specific table with additional info:

• Start Date displays the starting time
• End Date displays the ending time
• Internal Issue links to the internal issue to which the Out of Office Template has been mapped
• Template displays the name of the Out of Office Template that has generated the rule

9. Deleting and Modifying Plans

Changes to Tempo Plans will propagate to connected rules 

• Deleting an existing plan will remove the connected rules
• Changing the dates of the plan will modify the dates of connected rules accordingly
• Changing the duration of the plan will modify the duration of connected rules accordingly
• Changing the internal issue of the plan will replace the connected rules. However, you will lose track of how many issues were reassigned by replaced rules.

10. Default logic for Stacking Plans

Tempo allows to make multiple plans in a single day, with no limitation on the total number of hours. 

Out of Office Assistant will read these plans and create out of office rules with the following logic:

• When a plan already exists for any day with a duration of 8 hours, it will generate rules for the entire day. Other plans will be ignored.
• If a plan has a duration of less than 8 hours, other plans for that day may generate OoO rules for the duration of the day that still isn't planned.