Team Meeting

This section covers everything you need to know about running effective Team Meetings in NASA - Not Another Standup App, from configuration to execution.

Configuring Team Meetings

Team Meetings are more flexible than Standups, allowing for multi-topic agendas, real-time item creation, and collaborative editing.

Activate a Team Meeting Stream

1. Go to Streams Overview or Settings → General

Setting Up Agenda Topics

Team Meetings are organized around agenda topics, which help structure the discussion:

1. Go to Settings → General → Meeting Questions

2. Add, remove, or rename agenda topics as needed

3. Set a time allocation for each topic (e.g., 10 minutes for "Sprint Review")

4. Click Save to apply changes

Example agenda topics:

• Sprint Review

• Upcoming Work

• Blockers & Impediments

• Team Announcements

• Action Items

Time Allocation

Unlike Standups where time is allocated per person, Team Meetings allocate time per agenda topic:

1. Go to Settings → General → Meeting Settings

2. Select Time Per Agenda Topic as the timer mode

3. Set the default time for each topic (can be overridden for specific topics)

4. Click Save to apply changes

![Screenshot Placeholder - alt text: Team Meeting Configuration Screen]

Team Meeting Preparation

Preparation for Team Meetings is more collaborative than for Standups, allowing participants to see each other's updates before the meeting.

Accessing My Update for Team Meetings

1. Open NASA from the Jira sidebar

2. Select your Team Meeting stream from the dropdown

3. Click on My Update in the sidebar navigation

Adding Items to Topics

For each agenda topic, you can add various types of items:

1. Select the agenda topic you want to add items to

2. Add items using one of these methods:

   • Click Add Jira Issue and select from suggested issues or Personal View

   • Click Add Text Item for non-Jira updates

   • Click Add Headline to create a section header

   • Search for specific issues using the search function

3. Repeat for each agenda topic

Team Update Preview

A unique feature of Team Meetings is the ability to see what others have prepared (need to be activated in the Settings):

1. Check Team Update Preview below your preparation

2. View items added by other participants

3. See how the agenda is shaping up before the meeting starts

This preview helps identify overlapping topics and ensures comprehensive coverage.

Active Team Meeting

Team Meetings offer more interactive features than Standups, allowing for dynamic Topic management and item creation during the meeting.

Starting the Meeting

For Scrum Masters and Coverers:

1. Ensure participants have prepared their updates

2. Click Start Meeting to begin

3. Wait for participants to join the lobby

For Participants:

1. Complete your update preparation

2. Click Enter Lobby when ready

3. Wait for the Scrum Master to start the meeting

Managing Agenda Topics

For Scrum Masters and Coverers:

1. Navigate between topics using the agenda

2. Monitor the timer for each topic

3. Reorder topics if needed by dragging and dropping

4. Add new topics on the fly if important discussions arise

5. Move items to other agenda topics with Drag & Drop

Creating Items During the Meeting

For Scrum Masters and Coverers:

1. Click Add Item within any topic

2. Choose the item type (Jira Issue, Text Item, Headline)

3. Enter the details

4. The new item appears immediately for all participants

Participant Interactions

All participants can:

• Add emoji reactions to provide quick feedback

• Add comments to specific items

• Request items to be flagged for follow-up

• View the timer to stay aware of time constraints

Ending the Meeting

For Scrum Masters and Coverers:

1. Ensure all topics have been covered

2. Review any flagged follow-up items

3. Click End Meeting

4. The meeting record will be saved to the Team Journal

Team Meeting Best Practices

• Prepare thoroughly: Add all relevant items before the meeting

• Structure your meeting: Use clear, focused topics with appropriate time allocations

• Prioritize topics: Put the most important items first

• Stay on topic: Use the timer to keep discussions focused

• Document decisions: Add comments to capture key decisions

• Flag for follow-up: Use the flag feature for items needing further discussion

• Review the Team Journal: Check the meeting record afterward for action items

Common Use Cases

Team Meetings are ideal for:

• Sprint Planning: Breaking down user stories, creating sub-tasks

• Sprint Review: Demonstrating completed work and capturing feedback

• Retrospective: Brainstorming improvements, assigning follow-up tasks

• Brainstorming: Generating ideas on the fly with the team

• One-on-One: Agenda-based personal sessions with potential for follow-up tasks

Troubleshooting

• Can't create items during meeting: Verify you have Scrum Master or Coverer role

• Timer not working: Check the time allocation settings

• Topics can't be reordered: Confirm you have the necessary permissions

• Team preview not showing: Ensure all participants have been properly added to the stream

Next: Learn about the Team Journal to understand how meeting records are stored and accessed, or explore Features for more capabilities of NASA.

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